Follow-up keeps slipping
Busy teams put reminders aside, and overdue balances keep aging.
Outsourced AR support · CPA firms & businesses
Keep your receivables
organized.
Keep follow-up moving.
Invoicing, payment reconciliation and consistent follow-up from an AR specialist with over 10 years of experience. Support for your business, your firm or the business clients you serve.
One-time cleanup or recurring monthly support.
Clear scope. Agreed schedules. Payments go directly to you.
10+ years of AR experienceCPA-firm & corporate backgroundOne specialist, a defined scope
Does this sound familiar?
Invoices go out.
The follow-through falls behind.
Balances need detective work
Unapplied cash, short payments and credits make it difficult to know what is really outstanding.
Owners become the AR team
Partners and business owners spend time checking invoices instead of serving clients.
Services & starting prices
Choose the AR work
you want off your desk.
Focused packages for CPA and accounting firms. Start with a cleanup, delegate a recurring task, or add AR support for a business client.
AR Cleanup & Reconciliation
From $350 one-time
What the starting price covers
- Up to 5 hours total
- Up to 50 open invoices
- One entity, one accounting system and one agreed reporting period
Includes review, payment matching and a written findings summary.
Outside this package: Historical reconstruction, missing-document research beyond the hour limit, customer follow-up and ongoing monitoring are quoted separately.
Work is limited by both hours and volume, whichever is reached first. Additional work starts only after you approve a separate quote. Unused hours do not roll over.
Get a reliable starting point.
For firms with aging balances, unapplied payments or credits that need investigation.
- Review one entity’s AR aging and up to 50 open invoices
- Match available payments and identify unapplied cash or credits
- Deliver proposed corrections and an unresolved-items list
Billing & Invoice Support
From $300 per month
What the starting price covers
- Up to 5 hours per month
- Up to 30 invoices per month
- One entity and one accounting system
You provide approved rates, billing details and recipient information. Includes one monthly invoice log.
Outside this package: Payment reminders, payment reconciliation, fee negotiations and backlog cleanup are quoted separately.
Work is limited by both hours and volume, whichever is reached first. Additional work starts only after you approve a separate quote. Unused hours do not roll over.
Keep billing off the owner’s desk.
For firms that need invoices sent consistently without using accountants’ time.
- Prepare and send up to 30 invoices from firm-approved billing details
- Maintain recurring billing dates and track missing information
- Provide a monthly invoice log and billing-exception list
Monthly AR Follow-Up
From $500 per month
What the starting price covers
- Up to 8 hours per month
- Up to 25 customer accounts per month
- One entity and one accounting system
Includes one scheduled email follow-up cycle per week, payment matching for monitored accounts and a weekly status report.
Outside this package: Invoice preparation, phone follow-up, substantial historical cleanup and disputed-balance research beyond the hour limit are quoted separately.
Work is limited by both hours and volume, whichever is reached first. Additional work starts only after you approve a separate quote. Unused hours do not roll over.
Give overdue invoices consistent attention.
For firms that bill in-house but need courteous reminders and clear payment status.
- Review aging and follow up on up to 25 customer accounts
- Send approved email reminders and track payment commitments
- Match payments for monitored accounts and flag disputes
- Provide a weekly status summary and decisions needed
AR Support for Your Clients
From $650 per client / month
What the starting price covers
- Up to 10 hours per month
- Up to 30 invoices and 25 customer accounts per month
- One business client and one accounting system
Includes approved billing, one scheduled email follow-up cycle per week, payment matching and a weekly report to your firm.
Outside this package: Each additional client is priced separately. Initial cleanup, phone coverage and work beyond the included hours or volume are quoted separately.
Work is limited by both hours and volume, whichever is reached first. Additional work starts only after you approve a separate quote. Unused hours do not roll over.
Add AR capacity to your practice.
For accounting firms that want help serving a business client while retaining oversight.
- Prepare up to 30 approved invoices and monitor up to 25 customer accounts
- Send approved email reminders and match payments
- Use your agreed branding, workflow and communication rules
- Provide a weekly report for your firm’s review
Customized AR Support
A scope built around your firm.
Need a combination of services, a special project or support for several business clients? Let’s discuss the work you want to delegate.
- Combine cleanup, billing, reconciliation and follow-up
- Plan support for multiple entities or business clients
- Agree on project milestones, reporting and available work windows
- Receive a written proposal with a tailored scope and fee
Scope agreed after a discussion
Hours, invoice volume, customer accounts, software access and reporting frequency are defined in your proposal. Financial changes and customer communication follow your approval process.
Additional work: Changes outside the agreed scope require a separate quote and your approval.
Starting prices are in USD and apply to the defined scope, with usable records and timely access. Both the volume and hour limits apply. Final fees and schedules are confirmed in a written proposal after reviewing record quality and complexity. Cleanup, extra entities, additional volume, software costs and work beyond the agreed scope are quoted separately and require approval. Payments go directly to you; credits, write-offs and payment arrangements remain your decisions.
For CPA & accounting firms
Add AR support.
Keep your client relationship.
Get help with your firm’s own receivables or offer dedicated AR support to the business clients you already serve.
Client-facing communication can follow your firm’s approved branding and tone, with responsibilities and access agreed at onboarding.
Discuss support for your firm ↗
Illustrative stock photo.
Support that fits your practice
Your firm’s receivables
Organize billing, reconcile customer balances and bring consistency to follow-up.
Your business clients’ AR
Delegate agreed receivables tasks while your team oversees the broader accounting relationship.
A documented handoff
Receive aging updates, payment status, unresolved questions and proposed adjustments for review.
For businesses that invoice other businesses
Focused help for repeat billing.
Especially useful for businesses with recurring customer invoices and a need for consistent AR administration.
Agencies & consultants
Monthly retainers, project invoices, customer statements and overdue follow-up.
Commercial service companies
Repeat billing for cleaning, maintenance and other contracted services.
Small B2B teams
Receivables support alongside your existing bookkeeper, accountant or finance staff.
Professional support. Clear boundaries.
Your decisions.
Your customer relationships.
Work with an experienced AR specialist using a defined process, documented questions and communication you approve.
Payments go directly to you
Your customers use your approved payment channels. Ledger Cleanup does not receive or hold customer payments.
You approve financial changes
Credits, write-offs, adjustments and payment arrangements remain subject to your approval.
Your accountant stays involved
AR support coordinates with your team. Tax decisions and the broader accounting close remain with your accountant.
Availability is agreed upfront
Work hours, reporting frequency and response windows fit the engagement’s needs.
Getting started
A simple path to organized AR.
1
Share your priorities
Describe your software, invoice volume, outstanding balances and the tasks taking up your time.
2
Agree on the scope
Review a proposal covering deliverables, pricing, authorized access, communication and timing.
3
Start with clear reporting
Begin the agreed work and receive status updates, open questions and practical next steps.
Common questions
Know what to expect.
Can I hire you for AR support only?
Yes. Ledger Cleanup focuses on accounts receivable tasks. You can keep your existing bookkeeping, tax and accounting arrangements.
Can you support our accounting firm’s clients?
Yes. An engagement can cover your firm’s own AR or receivables tasks for its business clients. Branding, customer communication, oversight and access are agreed in advance.
Do I need ongoing monthly support?
No. Start with a one-time cleanup or reconciliation project. Monthly support is available when you need a repeatable billing and follow-up process.
How much does it cost?
Packages start at $350 for a one-time AR cleanup, $300 per month for billing support, $500 per month for AR follow-up, and $650 per business client per month for combined client AR support. Each starting price has volume and hour limits shown in Services. Final scope and fees are confirmed before work begins; additional work requires approval.
Will you work in our accounting software?
The engagement is planned around your current system where practical. Software compatibility and authorized access are confirmed before work begins.
What happens when an invoice is disputed?
The issue is documented, supporting information is gathered and the matter is referred to your designated decision-maker. Settlements, credits and payment arrangements require your approval.
How do I send an inquiry?
Complete the form below and select Send inquiry. Your details are submitted through FormSubmit for email delivery. Share only a high-level summary at this stage.
Start with the work you need most
Make AR one less thing
on your list.
Tell me about your firm or business. We’ll identify a practical starting scope for a cleanup project or recurring support.
Tell me how I can help
Let’s talk about your receivables.
Share a few details about your firm or business. Please leave out sensitive financial information and customer records.
Start with your priorities, your invoice volume and the work you need help with.
Illustrative stock photo.